Constitution of North Island
Saint Bernard Association Incorporated
1.
Name
The name of this Society is "North Island
Saint Bernard Association Incorporated" (hereinafter called the
Association).
2.
Registered Office
The Registered Office of the Association is
at such place as the Committee from time to time determines.
3.
Interpretation
The following definitions apply
in this constitution;
AGM means Annual General Meeting of the Association
Committee: The group elected and
co-opted under clauses 8.4 and 13.1.11.
Financial
member means any life member and any ordinary
member admitted to membership under this Constitution and whose subscription is
current.
in
writing includes communication on paper or
electronic format
NZKC means the New Zealand Kennel Club Incorporated.
Ordinary
member means those members who have paid the full
annual subscription for the current financial year
4.
Objects and Powers
The objectives and powers of the Association
are to:
4.1
Encourage the correct breeding,
exhibiting and rearing of pedigree Saint Bernard’s according to the standard
laid down by the New Zealand Kennel Club (“NZKC”)
4.2
Hold ribbon parades, Open
Shows, Championship Shows and other functions according to the rules and
regulations of the NZKC and the Association.
4.3
Promote fellowship and mutual
support amongst all dog owners and the general public through social activities
and events
4.4
Educate and assist breeders,
owners, the public, judges and the veterinary profession in all aspects
relating to the health and welfare of the Saint Bernard.
4.5
To purchase, lease, hire, or
otherwise acquire any real or personal property.
4.6
To sell, let out, or hire
and/or otherwise dispose of or deal with any of the property or assets of the
Association.
4.7
To construct, maintain or alter
any building or property owned by the Association.
4.8
To raise money, other than by
borrowing, or invest funds on such terms as may be beneficial to the
Association.
4.9
To take, defend or abandon
legal proceedings.
4.10
To enter into and terminate
employment agreements or contracts for goods and/or services.
4.11
To enter into and terminate any
contract or arrangement with any Society, Local Government Authority,
Government Department, Corporation, or any other body.
4.12
To open and operate bank
accounts in accordance with normal banking practices, with the exception that
the Association must not obtain or operate an overdraft facility on such bank
accounts.
5.
Zone of influence
The Zone of Influence of the Association
(that portion of New Zealand
in which the Association is authorised to hold recognised activities under
authority of NZKC Rules) is the North Island of New Zealand.
6.
Subscriptions
6.1
The Committee may in any year
set an annual subscription for membership with power to waive all or part of it
in respect of any Member or Members.
6.2
The annual subscription for the
forthcoming financial year is to be set by the committee no later than eight
weeks before the AGM
6.3
Members are to be notified of
the forthcoming subscription, in writing using normal post or electronic mail,
no later than two weeks before the commencement of the financial year
6.4
Annual subscriptions are
payable in advance and must be received by the Treasurer no later than the
first day of the new financial year
6.5
The first subscription for new
members is to be at the full rate for one year irrespective of when in that
year they join the Association. The
second year’s subscription will be adjusted by the Treasurer to compensate for
any overpayment that may have occurred in the payment of the first year’s
subscription. The adjustment is to be
calculated using the formula of the full rate being payable up to the end of
the sixth month after the start of that financial year and from then on
deductible by one twelfth for each complete calendar month.
7.
Members and membership of the Association
7.1
Membership of the Association
may be granted to any person by simple majority vote at any constituted meeting
of the Associations committee
7.2
New members are, where
practicable, to be supplied with a copy of the constitution of the Association.
7.3
Life Membership
7.3.1
On the recommendation of the
Committee, a Member who in the opinion of the Committee has rendered
outstanding services to the Association may be nominated to be a Life Member of
the Association.
7.3.2
If accepted by the Committee, a
proposal may be submitted to a motion voted on at any general meeting of the
Association.
7.3.3
To be elected, at least
two-thirds of those present and voting at a general meeting must be in favour
of the motion.
7.3.4
A person elected to Life
Membership is thereafter entitled to all the privileges of membership without
paying any yearly subscription or any special payment for such Life Membership.
7.3.5
Not more than two persons may
be elected as Life Members at any AGM with a maximum of 5 Life Members
7.4
Membership of the Association
may be terminated by:
7.4.1
Written resignation from the
Member sent to the Secretary of the Association, or
7.4.2
Resolution of the Committee on
any one (1) or more of the following grounds:
7.4.2.1
Any breach of this
constitution.
7.4.2.2
Conduct prejudicial to the good
name and office of the NZKC, the Association, or its members.
7.4.3
The member’s annual
subscription is in arrears for three months or more
7.4.4
Where termination of membership
under clause 7.4.2 is contemplated by the Committee the Member concerned must
be notified in writing of the grounds on which termination of membership is
proposed, and must be given an opportunity to submit to the Committee an
explanation in writing within thirty (30) days of receipt of the written
notice.
7.4.4.1
Any resolution to terminate a
person’s membership shall require at least two-thirds of the Committee to vote
in favour of the resolution.
8.
Annual General Meeting of the Association
8.1
The Association’s AGM must be
called to be held between 1 May and 30 June in each year.
8.2
Each AGM of the Association
must be held at a time and place decided by the Committee.
8.3
Members must be given at least
fourteen (14) days notice in writing of the AGM and must be provided with the
President's Annual Report and financial statements prior to the commencement of
the meeting.
8.4
The business of the meeting
will be to:
8.4.1
Confirm the minutes of the
previous AGM and any Special General Meetings since held.
8.4.2
Receive and adopt the Annual
Report and financial statements of the Association.
8.4.3
Elect the Patron of the
Association.
8.4.4
Elect the officers of the
Association and additional members of the Committee in accordance with clause
13.1.11 and 13.9 of this constitution.
8.4.5
Appoint an accountant or book keeper.
8.4.6
Fix any annual subscription on
the recommendation of the Committee.
8.4.7
Transact any other business of
which notice in writing has been given to the Secretary at least seven (7) days
prior to the date of the meeting.
8.5
Voting on any other matter at the
AGM may be by voice, hand or secret ballot.
8.6
The President shall appoint 2
scrutineers to count the postal votes.
8.7
Any voting paper containing
more than the required number of names will be declared invalid.
8.8
Notices of Motion signed by the
proposed and seconder must be in the hands of the Secretary at least 6 weeks
before the AGM.
8.9
The accidental or inadvertent
failure to comply with any of the requirements of this clause 8 does not
invalidate the proceedings at that meeting or any resolutions passed pursuant
to it.
9.
Special General Meeting of the Association
9.1
The Committee must convene a
Special General Meeting within three (3) weeks of:
9.1.1
A majority of the Committee
voting in favour of such a meeting; or
9.1.2
Receiving a written request for
such a meeting from not less than 15 Members of the Association. Such a request
for a Special General Meeting must specify the purpose of the meeting.
9.2
Members must be given at least
fourteen (14) days notice, incorporating the agenda, of any Special General
Meeting.
9.3
The meeting is to be held,
where practicable, within 21 days of the receipt of the request
9.4
Such a meeting must consider
only those matters for which it was called.
9.5
The Chairman is to decide
whether the voting is to be by ballot, voice or show of hands.
9.6
The Chairman may only vote in
the case of a tie in the voting.
10.
Quorum
10.1
The quorum for any Special
Meeting or Annual General Meeting is ten (10) financial Members, of whom not
less than three (3) must be members of the Committee.
10.2
If the President becomes aware
at any stage of a general meeting that a quorum is no longer present, those
Members remaining present must decide whether to continue, adjourn or abandon
the meeting, with the President having the casting vote in the event of a tie.
11.
Voting
11.1
Each Member present is entitled
to one (1) vote on any motion presented.
In the event of a tied decision, the President exercises a casting vote.
11.2
Any Member who cannot be
present at the general meeting is entitled to appoint another Member to vote on
their behalf so long as written notice of proxy is lodged in writing with the
Secretary prior to the beginning of the meeting.
12.
Conduct of meetings of the Association
12.1
The President or in her/his
absence, the Vice President must chair all meetings of the Association. If
neither is present then a Member appointed by the meeting must chair the
meeting.
12.2
Voting at all meetings is, at
the chairperson’s discretion, by voices or by a show of hands, except that
three Members or the chairperson of the meeting may require the voting to be by
secret ballot taken in a manner determined by the chairperson of the meeting.
12.3
Except as otherwise provided by
this constitution, any resolution requires a simple majority of eligible votes
cast.
12.4
If, for any reason, any member
of the committee is unable to personally attend a meeting at the time, date,
and place notified it will be sufficient that they forward their comments on
the agenda, in writing, to the Secretary before the date of the proposed
meeting.
12.4.1
Where the agenda indicates that
a vote by that member is required it should be included in the written
statement.
12.5
Production of the statement at
the meeting is to be treated as if that member had attended the meeting in
person.
12.6
Where a committee member is
unable to attend any meeting but wishes to put forward a proposal for
discussion at that meeting then the proposal is to be sent in writing by the
member to all others on the committee no later than 21 days before the proposed
meeting.
12.7
The persons holding the
positions of Treasurer, Magazine Editor, Promotion Officer, Information
Officer, Sub-branch Officers and Rescue Officers are to submit a report in
writing at each committee meeting on their activities since the previous
committee meeting.
13.
Committee
13.1
A Committee must be elected
annually and comprise the following:
13.1.1
President
13.1.2
Vice President
13.1.3
Secretary
13.1.4
Treasurer
13.1.5
One person may jointly hold the
offices of the Secretary/Treasurer;
13.1.6
Six committee members
13.1.7
Magazine Editor
13.1.8
Promotion Officer
13.1.9
Trophy Manager
13.1.10
Three Rescue Officers
representing upper North Island, central North Island and lower North Island
13.1.11
At the discretion of the
Committee any financial member may be co-opted to the Committee to fill a
vacancy created on the Committee. Any person co-opted onto the committee in
these circumstances has full committee rights
13.1.12
Those elected or co-opted to
the committee shall retire each year but are eligible for re-election or to be
co-opted again.
13.2
The following Members are not
eligible to be elected or co-opted onto the Committee:
13.2.1
Any member with less than 1
full year’s membership.
13.2.2
Any member who resides outside
the Association’s Zone of Influence.
13.3
In the event of a vacancy
occurring in the office of President before the end of the term, the
Vice-President will fill the vacancy.
13.4
In the event of a vacancy
occurring in any position other than President, the vacancy will be filled from
amongst the committee
13.5
Nominations for officers and
members of the Committee must be called not less than twenty eight (28) days
prior to the AGM and be lodged with the Secretary seven (7) days prior to the
meeting. Details of the nominees must be
made available to all financial members at least seven (7) days prior to the
AGM. In the event that insufficient
nominations are received then nominations from the floor are permitted at the
AGM provided that the nominations are made immediately following the approval
of previous minutes and matters arising.
13.6
Nominations must be signed by a
nominator and seconder both of whom must be financial members. The nomination
must be endorsed by the person being nominated to the effect that he/she is
willing to accept nomination.
13.7
In the event that no
nominations are received for any one (1) or more of the positions of President,
Vice President, Secretary, Treasurer or Secretary/Treasurer, then the elected
Committee may make an appointment from within their number for the position(s)
for which there has been no nomination.
13.8
In the event that no member of
the elected Committee is willing to accept office as President then nominations
must be called for again and upon receipt of nominations a Special General
Meeting must be called for the purpose of conducting an election for a
President.
13.9
In the event that no member of
the elected Committee is willing to accept office for vacant officer positions
other than President, then a Member may be co-opted to the Committee for that
purpose.
13.10
The newly elected officers and
members of the Committee take office immediately upon the conclusion of the AGM
during which they were elected.
13.11
The Committee meets at such
times as it determines, but no fewer than four (4) times each year.
13.12
Where practicable, the
Secretary is to give each committee member not less than 30 days notice in
writing of the date, time, and agenda for the next meeting.
13.13
Urgent business arising between
committee meetings may only be dealt with by the President, Vice-President,
Secretary and Treasurer. Any decision
made in these circumstances must be unanimous.
13.14
The President or in his/her
absence another member of the Committee approved by those present must preside
at all meetings of the Committee.
13.15
A quorum for all such meetings
is not less than five (5) members of the Committee.
13.16
A Committee member is
immediately disqualified from office in the event that the member:
13.16.1 is absent from three (3) consecutive Committee meetings without the
consent of the Committee; or
13.16.2
is convicted of an offence
liable to punishment by imprisonment; or
13.16.3
is declared bankrupt; or
13.16.4
loses legal capacity.
14.
Management of the Association
14.1
The management of the
Association is vested in the Committee which may exercise all such powers and
do all such acts and things as the Association is by this constitution
authorised to exercise and do.
14.2
In addition to, and not in
limitation of, the general powers of the Committee conferred or implied by this
constitution, the Committee has the authority to:
14.2.1
Appoint a member of the
Association to fill any casual vacancy on the Committee until the next AGM.
14.2.2
Form any standing, liaison,
advisory or sub-committee that may be deemed necessary. Such committees must report in writing and be
responsible to the Committee. The
President of the Association must, subject to their acceptance, be a member of
any such committee.
14.3
The Committee must keep a
register of Members and their addresses and notify them of all general
meetings.
14.4
The committee is responsible
for the management of all the affairs of the Association and is to present an
Annual Report, audited Balance Sheet and Statement of Income and Expenditure to
the AGM of the Association.
14.5
The committee may, where
necessary, appoint a Show Manager, a Show Secretary, and a Trophy Steward or
any other position to fulfil a short term role..
15.
Principal duties of the Secretary
15.1
The principal duties of the
honorary secretary are to:
15.1.1
Carry out such duties as
directed by the committee.
15.1.2
To efficiently maintain all
records of the Association and to accurately record the minutes of all
meetings.
15.1.3
Conduct Association
correspondence and to keep a proper record of all such correspondence.
15.1.4
Bring to the notice of the
Committee any matter which may appear contrary to the rules of the Association.
15.1.5
Arrange for the holding of the
AGM.
15.1.6
Maintain and update a
membership book containing the names and addresses of all members of the
Association.
15.1.7
Four (4) weeks before the date
set by the committee for the AGM, forward to all members at their last know
address a notification of the meeting together with the Annual Report and
postal voting forms.
16.
Principal duties of the Treasurer
16.1
The principal duties of the
honorary treasurer are to:
16.1.1
Carry out such duties as directed
by the committee.
16.1.2
Arrange the collection of all
money due to the Association and to issue an official receipt for same. All money collected shall be accounted for
and shall be banked in the Association’s bank account.
16.1.3
Arrange for the payment of all
money owing by the Association. All
payments shall be made by cheque or
electronic transfer authorised by any two of the following, the
President, the Secretary and the Treasurer, except that the Treasurer may
operate a petty cash account within the limits set by the committee from time
to time;
Provided that no person shall be permitted to countersign any cheque
where they or any of their immediate family is the intended payee.
16.1.4
Properly keep and maintain all
books of accounts which are to be kept up to date and which may be perused at
any reasonable time by members of the Association.
16.1.5
Ensure that the Annual Balance
Sheet and Statements of Accounts are prepared for presentation to the AGM.
17. Accountant or Book Keeper
An Accountant or Book Keeper, who is not a Member,
shall be appointed at each AGM for the purpose of preparing the
books and the financial statements of the Association for presentation
to the Committee and the next Association AGM
18.
Bank Account
18.1
The Committee may establish
such bank accounts as it considers appropriate which must be operated, manually
or electronically, jointly on the signatures or authorisation of any two of the
President, Secretary, and Treasurer authorised and appointed for that purpose
by the Committee.
18.2
Any one (1) of the signatories
authorised under clause 16.1.3 may endorse negotiable instruments when lodging
these on behalf of the Association.
18.3
No person shall be permitted to
countersign any cheque where they or any of their immediate family is the
intended payee.
19.
Financial Year
The financial year of the Association
commences on 1 August each year and concludes on 31 July in the following
calendar year.
20.
Interest Disclosure
20.1
A member of the Committee and
anyone in attendance at a Committee meeting is deemed to be interested in a
transaction to which the Association is a party if, and only if, the Committee
Member:
20.1.1
Is a party to, or will or may
derive a material financial benefit from, the
transaction; or
20.1.2
Has a material financial
interest in another party to the transaction; or
20.1.3
Is a director, officer, or
trustee of another party who will or may derive a material financial benefit
from, the transaction; or
20.1.4
Is a parent, child, spouse,
sibling, civil union partner, or de facto partner of another party, or person
who will or may derive a material financial benefit from, the transaction; or
20.1.5
Is otherwise directly or
indirectly materially interested in this transaction whether beneficially or
adversely; or
20.1.6
Is a member of any other
organisation whether a legal entity or not, which is in competition with the
activities of the Association or NZKC.
20.2
Any financial interest of any
member described in clause 18.1 is deemed a material interest unless the member
establishes otherwise to the satisfaction of the Association or NZKC.
20.3
Any Committee member who is
interested as defined in clause 18.1 must not participate in any discussion on,
or vote on any transaction or matter in respect of which that interest relates.
20.4
A Committee Member must, after
becoming aware of the fact that he or she is interested in a transaction or
proposed transaction with the Association, disclose forthwith to the Committee:
20.4.1
The nature and extent of that
interest
20.4.2
If the monetary value of the
Member’s interest is able to be quantified, the monetary value of that
interest.
20.4.3
For the purposes of subsection
18.4.1 of this section, a general notice disclosed to the Committee to the
effect that a Member is a shareholder, director, officer or trustee or employee
of a named company or organisation and is to be regarded as interested in any
transaction which may, after the date of the entry or disclosure, be entered
into with that company or organisation, is a sufficient disclosure of interest
in relation to that transaction.
20.4.4
Any person who is nominated or
agrees to being nominated for the Committee must immediately upon or in
conjunction with such nomination or agreement lodge with the Association a
disclosure of any interest which would comply with this clause 18.3 were that
person to be elected to the Committee.
21.
Pecuniary Gain
21.1
Any income, benefit or
advantage must be applied to the purposes of the Association.
21.2
No Member or person associated
with a Member may derive any income, benefit or advantage from the Association
except where that income, benefit or advantage is derived from:
21.2.1
Professional services to the
Association rendered in the course of business charged at no greater rate than
current market rates; or
21.2.2
Interest on money lent at no
greater rate than current market rates.
21.3
The provisions and effect of
this clause must not be removed from this document and must be included and
implied into any document replacing this document.
22.
Disposal of Saint Bernards
22.1
Any member of this Association
who for any reason disposes of, whether by way of gift, sale, or any other
means, any Saint Bernard owned by them, then they must disclose to the new
owner any adverse characteristics, traits, behavioural problems, or veterinary
defects that the particular Saint Bernard may have at the time of disposal.
22.2
Any member of this Association
disposing of a Saint Bernard and not making the disclosures as required under
Rule 22.1 then that member may be called upon by the committee to explain why
all known adverse characteristics, traits, behavioural problems, or veterinary
defects were not disclosed to the new owner prior to the animal’s disposal.
22.3
Any person who obtains a Saint
Bernard from any member of the Association and considers that the member has
not fully complied with the provisions of Rule 22.1 then that person may lodge
a complaint in writing with the Secretary of the Association.
22.3.1
The complaint is to be
accompanied by a deposit of $20. This
deposit is refundable if the committee upholds the complaint.
22.3.2
On receipt of a written
complaint, with the appropriate fee, the Secretary is to advise all committee
members and is to forward a copy of the complaint by registered post to the
last known address of the member complained of.
22.3.3
The member complained of is to
be called upon to answer the complaint in writing to the Secretary of the
Association.
22.4
The committee must consider all
statements submitted on the matter and may, if necessary, seek further advice
and/or evidence from the parties involved or from any other person.
22.5
Any member about whom a
complaint under Rule 20.1 has been lodged has 28 days from the date of posting of
a copy of that complaint to that member in which to send their reply in writing
to the Secretary of the Association.
22.6
Where a member has been duly
served with a copy of the complaint and has failed, without reasonable excuse,
to reply within the time allowed then the committee is to consider the
complaint as if the member had replied.
22.7
Penalty
22.7.1
Where the committee by a two
third majority finds that a member has breached Rule 20.1 and where no written
complaint in terms of Rule 20.3 has been received, then the offending member is
liable to a levy not exceeding $20.00 or to a reprimand or both.
22.7.2
Where the committee by a two
third majority finds that a member has breached Rule 20.1 and where no written
complaint in terms of Rule 20.1 has been received, then the offending member is
liable to a levy not exceeding $100.00
or disqualification from the Association and its activities for a period not
exceeding 3 years or both.
22.8
Right of Appeal
22.8.1
Where a complaint pursuant to
this Rule has been found to be proved, the offender has the right of appeal to
the Executive Council of NZKC against the Association’s findings or penalties
or both.
22.9
Disposal of Levy
22.9.1
Any levies paid to the
Association become the property of the Association who may dispose of it as
they see fit.
22.10
Publicity
22.10.1
Publicity of all matters
pertaining to the complaint is to be suppressed until such time as all findings
and any subsequent appeals have been heard and decided
23.
Sub-branches
Sub-branches may be formed within the Zone
of Influence of the Association by those financial members wishing to hold
ribbon parades, Match Meetings, and social and educational gatherings which
will be to the betterment of the aspirations of, and in accordance with, the
rules of the Association and those of New Zealand Kennel Club.
24.
Formation of a sub-branch
24.1
A sub-branch may be formed when
the following criteria are met:
24.1.1
There are not less than 5
financial members of the Association wishing to form a sub-branch, and
24.1.2
The members reside within the
Zone of Influence of the proposed sub-branch; and
24.1.3
Formal permission to establish
the sub-branch has been be obtained from the Committee of the Association; and
24.1.4
All members of the Association
residing within the proposed Zone of Influence must be notified of the
intention to form a sub-branch.
25.
Sub-branch Zone of Influence
The Zone of Influence of each sub-branch is
to be defined by the committee and is not to transgress on any other
sub-branches Zone of Influence.
26.
Sub-branch Committees
Sub-branch committees are to consist of two
sub-branch members who are current financial members of the Association. The committee has the authority to co-opt any
other persons in the sub-branch to assist them in the day to day running of the
sub-branch.
27.
Election of Sub-branch Committees
27.1
The election of the committee
of the sub-branch is to be by a simple majority vote at an annual meeting of
the sub-branch subject to the following conditions:
27.1.1
The location of the meeting is
to be at a place convenient to all interested parties; and
27.1.2
Notification of the meeting is
to be forwarded to the Secretary of the Association and all Association members
residing in the Zone of Influence of the sub-branch; and
27.1.3
Those elected to the committee
of the sub-branch will retire 12 months after their election but are eligible
for re-election.
28.
Sub-branch meetings
Informal meetings may be held by the
sub-branch at any time
29.
Sub-branch Activities
29.1
Any activities proposed by the
sub-branch may only take place provided notification of each intended activity
is forwarded to the Secretary not less than 28 days prior to the function.
29.2
No planned activity is to
compromise approved activities of any other sub-branch.
30.
Sub-branch Reports
30.1
A report of each activity held
by a sub-branch is to be forwarded to the Secretary no later than 14 days after
the activity has occurred
30.2
A financial statement of the
sub-branch is to be forwarded to the Treasurer at 3-monthly intervals and at
such other times as requested by the Secretary.
30.3
The two (2) elected officers of
the sub-branch are responsible for completing and forwarding all reports to the
Secretary or Treasurer, as the case may be.
31.
Sub-branch finances
31.1
All gifts, donations and other
money or goods gained through the activities of a sub-branch remain the
property of the sub-branch and may be used by them for the benefit of the
sub-branch.
31.2
Where gifts, donations and
other money or goods are made to the Association through the sub-branch then
they are forwarded immediately to the Treasurer for the benefit of all members
of the Association.
31.3
The sub-branch committee will
open a current account with a banking institution. The signatories of the account will be both
of the elected officers of the sub-branch.
32.
Open and Championship Shows
No sub-branch is to attempt to arrange or
organise either an Open or Championship Show.
These shows are the sole responsibility of the Committee of the
Association.
33.
Dissolution of Sub-branch
In the event of a sub-branch being unable to
fulfil its obligations and objectives, formal notice from the committee of the
sub-branch is to be forwarded immediately to the Secretary of the Association
and all money and property held by the sub-branch is to be transferred to the
Association at its registered office being the address of the Secretary.
34.
Common Seal
Following a resolution of the Committee,
whenever the Common Seal is required to be affixed to any deed or other
document it must be affixed, by either the President or Secretary and one (1)
other member of the Committee thereby authorised to affix the Seal. The persons so affixing the Seal shall at the
same time sign the document to which it is affixed.
35.
Alteration to Constitution
35.1
This constitution may only be
altered, added to or rescinded at any general meeting of the Association,
notice of intention to make such changes having been given in the notice
convening the meeting, provided that no such alteration or addition to or
rescission of this constitution can be made so as to detract from the
objectives of the Association. To effect
any such alteration or addition to or rescission of this constitution at least
two-thirds of the eligible votes cast must be in favour of such
alteration.
35.2
Any proposed alteration,
addition, or amendment is to be given to all financial members not less than 14
days before the meeting
36.
Liquidation
36.1
Prior to any resolution for the
liquidation of the Association and the division of its surplus assets being
considered at an Annual or Special General Meeting, the contractual obligations
of the Association must be considered.
36.2
Any resolution for the
liquidation of the Association and the division of its surplus assets must be
passed at an Annual or Special General Meeting to appoint a liquidator in
accordance with the provisions of The Incorporated Societies Act 1908 and its
subsequent amendments. This resolution
must be confirmed at a subsequent general meeting of the Association called for
that purpose and held not earlier than thirty (30) days after the date on which
the resolution to be confirmed was passed.
The resolution and the confirmation must be carried by a simple majority
of the valid votes cast at the general meeting.
If upon liquidation of the Association, after satisfaction of debts and
liabilities, there remain any assets whatsoever, these must be passed over to
NZKC.
This is the
constitution of North Island Saint Bernard Association Incorporated as adopted
at the Annual Meeting held on 26 October 2013
Signature ________________________
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This constitution
was first published in 1993.
The North Island
Saint Bernard Association became an Incorporated Society on 13 September 1995
(reg. no. 696209)
Financial year was
altered at the 2021 Annual General Meeting of the Association: from 1 April
to 31 March. Rule 8 was amended at the 2022 AGM to accommodate this change.
This version
incorporates amendments to clauses 16.1.3, 18.1 and 36.1 approved at the 2019
AGM
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